Analysis of the Development of Enterprise Resource

Question: Discuss about theAnalysis of the Development of Enterprise Resource . Answer: 1. Introduction The overall report mainly includes an effective evaluation of the overall ERP system, which could help Disk4U to support their changing business environment. In addition, the study effectively evaluates the case study and identifies the overall requirements of Disk4U. Furthermore, effective business process is mainly depicted, which could help in understanding the business requirement of Disk4U. After the evaluation of the overall business requirement, effective system requirement could be identified. The identification of system requirement is mainly essential for choosing the appropriate ERP system to support the business process (Arvidsson, Holmstrm Lyytinen, 2014). The main identification of the overall ERP system is essential for selecting the adequate software, which might be used by Disk4U. Lastly, the identification of adequate vendor is essential for Disk4U to select an effective accounting system (Becker, Kugeler Rosemann, 2013). Description of the Case Study Disk4U is a small family owned business situated in Sydney, which only sells CDs and Vinyl Records. The company previously operated only in four outlets, which was spread around Sydney metropolitan. In addition, the company has effectively adopted the use of phone and email for generating the required level of sales. However, the company has currently adopted the use of online sales from eBay platform, which might increase its overall sales. Furthermore, this expansion into the new market could effectively help the company in generating high revenue, which will require an effective accounting system to support the business process. Furthermore, the change in overall business process has indicated to improve the manual process of accounting, which is been currently being used by Disk4U (Arvidsson, Holmstrm Lyytinen, 2014). The company mainly requires depicting the overall latest technologies, which could be used in improving the current accounting system for supporting the online pre sence in EBay. Moreover, an effective improvement in business accounting and report is need by Disk4U within specified budget of $150,000. Defining the Business Processes Disk4U is a small business operation, which mainly provides products like CDs and Vinyl Records. The company has been effectively operating within the small location in Sydney with four outlets, email, and phones orders (Becker, Kugeler Rosemann, 2013). Moreover, the company has been using manual accounting process, which was effective for supporting the small business operations conducted within a region. However, the adoption of online sales from EBay platform is effective in improving the current sales of the company. In addition, the company mainly aims is carrying the both online and physical sales. Furthermore, the use of effective online business operation could help the business in generating higher revenue. Nwankpa Roumani (2014) mentioned that companies are mainly able to generate high revenue by incorporating online sales, which increases its customer reach. Moreover, after the evaluation of business processes certain challenges, which the company might face could be ide ntified. In addition, effective use of Enterprise Resource Planning (ERP) could be utilised by Disk4U for supporting the current change in business environment. Kilic, Zaim Delen (2014) argued that high end ERP system could reduce the smooth functioning of the business, which in turn reduce its overall profitability. Developing the Business Requirements The changing business requirement could effectively help in improving of Disk4U could mainly need an effective ERP system, which could support its accosting needs. The use of online platform could increase the overall needs of an effective accounting system, which might comprehend the change in inventory. Effective monitoring is mainly needed on stock level, financial performance, and supplier quotation, which might be used in new business operations. Chou, et al., (2014) stated that companies to improve the overall performance by implying effective online system mainly use ERP system. On the contrary, Nwankpa (2015) argued that ERP system mainly loses its friction if adequate analysis is mainly not conducted to identify the accurate requirements of the company. The increased accumulation of data, which is mainly provided by the online platform, is satisfied by the ERP system. In addition, ERP system could automatically identify the overall need of inventory and contact the supplier for replenishing the stock. The adequate flow of orders could effectively be comprehended by an ERP system, which could help in flowing adequate information to relative participants (Becker, Kugeler Rosemann, 2013). Furthermore, implementation of the overall advanced ERP system could effectively help Disk4U for improving its operational ability. Furthermore, the ERP system mainly needs different types of applications, which could improve the overall experience and reduce problems. The Disk4U for suiting the overall needs could effectively customise the ERP system, which could help in improving its business process. Lin, Zhao Wei (2014) mentioned that companies are mainly able to customise the overall ERP system for supporting the business requirement. Moreover, with the implementation of ERPs system adequate system needs to be required by Disk4U for increasing productivity. In addition, the use of ERP Cloud, Social ERP and Mobile ERP could also be utilised. In addition, the adoption of overall mobile ERP system could effectively help the company in delivery the information to adequate employee in real-time. Kilic, Zaim Delen (2015) mentioned that due to technological advancements incorporation of ERP system in mobile device mainly easy the flow of information. Furthermore, the use of cloud ERP system could also be effective for Disk4U to reduce the problem of data loss. In addition, the incorporation of both mobile and cloud ERP system could help the company in improving its productivity and accounting system. Furthermore, incorporation of Social ERP system could also help the company in making a social presence, which might attract potential investors. Shukla et al., (2016) argued that high costs incurred in ERP implementation m ainly reduces the overall cash balance of companies and hamper its ability to make any new investments. ERP system Costs Net Suite ERP per year $ 4,800 Accountmate ERP per year $ 3,125 SAGE 300 ERP per year $ 3,500 Table 1: Depicting the costing of three different ERP system (Source: pcmag.com, 2016) From the overall evaluation of different ERP system, Accountmate ERP per year could be used as an effective system, which might be cost effective. In addition, other ERP system is mainly costly and might increases expenses of Disk4U. Jinno, Abe Iizuka (2017) mentioned that use of effectively ERP system is essential for companies to increase their efficiency and information flow. Software and Vendor Selection From the case study, it was gathered that AIS or the ERP systems could facilitate the employees of Disk4U in realizing their issues and offering specific solutions (Antero, 2015). It was also realized from the analysis of the case study of Disk4U, that the organization is dealing with problems that requires being decreased through appropriate implementation of information systems. This is also because of the reason that the smooth business operation of the company is ensured (Arvidsson, Holmstrm Lyytinen, 2014). Implementation of ERP systems will make sure of the company several effective business processes, preparing business requirements along with deciding the software and vendor selection. The case study is dealing with the concerns specifically for the identified issues experienced by Disk4U. The Disk4U Company intends to reconstruct the business operations through adopting Enterprise Resource Planning (ERP) that is required for effective Business Process Management (BPM) (Bans al, 2013). Identifying suitable software and vendor for Disk4U will help in analyzing the current state of business operation affairs and realization of the areas those requires improvement. Implementation of suitable software and vendor in the company will also support in obtaining increased understanding concerning ways that can be adopted for the betterment of overall business operations of Disk4U (Becker, Kugeler Rosemann, 2013). Management of the Disk4U Company might consider several business operations in order to ensure efficient data structure, networks, mobile computations, algorithms along with optimization of business process along with scheduling process (Bernroider Mitlohner, 2015). Along with considering the ERP implementation of the system of business process management along with appropriate design of network, the management of the company can make sure of implementation regarding the integration of Application Programming Interface (API). (Bradford, 2015) discovered the fact that implementation of the Application Programming Interface (API) software will signify allowance along with several business processes in order to deliver programs that is aligned with different programs. Additionally, if Disk4U Company considers the implementation of software-to-software interface, it can facilitate ample vendors to communicate with each other devoid of having any previous understanding or intervention. F or instance, ample online channels associated with functions can support the process utilization of integration of API software (Chang, 2016). This can further facilitate the process of entering the accurate information in support of credit cards along with application of API for transferring vital information to a distinct isolated application in order to verify provided information. The Business Process Management set can be employed for viewing at different areas of the upcoming analysis techniques (Dumas et al., 2013). In addition, the design of support process facilitates in delivering support for vital activities employed by numerous resources along with the infrastructure in a specific format. This can be deemed as a vital differentiator that considers several primaries along with support techniques for the development of direct value with regard to target consumers in the situation of major processes (Falkenberg, Hesse Oliv, 2016). Certain examples of support services include relevant information technology management along with effective human resource management as well as infrastructure management. Conversely, the processes of support services majorly include cross-functional limits along with the evaluation in the future years. For this reason, it is included in the managerial capability processes along with the direction of value offered to customers in supporting the total capability of the company (Seethamraju, 2015). This can facilitate efficient offering of products along with the com panys services. The business process management can take into account implementation of software tools those can be employed in order to deal with major business issues of Disk4U Company. Conversely, this also has a considerable role within business process management that has a difference between the flows of work along with the software of Business Process Management (Jain Sharma, 2016). This can facilitate the automation of work with unaffected process improvement in a better manner. In addition to that, the management of Disk4U Company can also consider the process of advanced technology implementation for the production business operations. This focuses on implementation of advanced systems to deal with product data, automatic process of planning, manufacturing, execution, and scheduling (Savage, Kautz Clarke, 2016). Moreover, the company production and marketing products can adopt mechanized process of production, scheduling, planning along with implementation. Additionally, the production a nd marketing products of the company can adopt mechanized technique of data gathering, Compliance administration, lean manufacturing, and planning, scheduling, total quality management along with management of product life cycle (Esteves, 2014). Therefore, it might be ascertained that the functions of business process have entered within a new stage of rapidly tracked transformation to mature along with improved technologies. The cloud based and mobile applications in addition to progressive analytics with collaboration processes can increase the impacts of properly understood functioning model levers such as shared services, global delivery system, and outsourcing as re-engineering process (Rodrigues et al., 2016). Moreover, the application along with the impact of innovative technologies might not be at a great level. Additionally, it is deemed vital to realize certain technology interventions as well as process re-engineering in consideration to organizational re-design. This includes shared services along with business process outsourcing that is combined within the International Business Service (Altamony et al., 2016). The aforementioned process cab directs the business concerns in focusing on the scarce resources that can finally affect the vital business findings. Such process also supports the process of decrease of intricacies of several distinct processes, which significantly encompass various cross-disciplinary squads (Erturk Arora, 2017). This team can consider it quite difficult in struggling in order to observe conjoint ground along with language. Conversely, the ability to identify various levels for pulling is not increased and relies on experience collected by transformation, designing and functioning business conducts. The most effective tactic can be to identify partners that can have the capability to manage expenditure along with research on consumption. This can finally also result in risk of losing the momentum along with time in a fierce competitive surrounding (Esteves, 2014). Chosen Software and Vendor Identifying suitable software and vendor for Disk4U Company will help in analyzing the current state of business operation affairs and realization of the areas those requires improvement. Implementation of ERP systems will make sure of the company several effective business processes, preparing business requirements along with deciding the software and vendor selection (Arvidsson, Holmstrm Lyytinen, 2014). Net suite, Account mate and Sage 300 are the three most user-friendly and effective ERP software that can be used by the company. However, Account-mate is considered as the best Enterprise Resource Planning (ERP) software to be implemented by Disk4U Company because of several advantages that this software can offer to the company (Becker, Kugeler Rosemann, 2013). The advantages that this ERP software implementation can provide to the company are it comes in lowest price, supports multicurrency, effective document management, and superior expense management, or reporting, effectiv e LIFO and FIFO process, effective Point-of-Sale option, and integrates with the important business process reports (Bansal, 2013). Moreover, Account-mate ERP software cal also facilitate the company to attain certain benefits associated with its use such as, it integrates with F9, effectively managers sales and tax use, enables effective human resources, consumer relationship management (CRM) and project management (PM). Account-mate ERP software is the most suitable software for Disk4U Company as it facilitates enhanced materials requirement processing (MRP), Supply Chain Management (SCM) and business intelligence (BI) (Dumas et al., 2013). Account-mate ERP software has certain advantageous features such as it is non-profit version along with vertical warehousing, construction and distribution (Frankenberg, Hesse Oliv, 2016). This ERP software can solve the issues faced by Disk4U Company in its business operations though facilitating superior transaction drill down and exceptional audit trial report ability. This software also provides with beneficial features of increased online training and supports functionality along with allowing cut and paste transactions from the spreadsheet of Microsoft excel (Arvidsson, Holmstrm Lyytinen, 2014). However, Disk4U Company must also manage few cons associated with implementation of Account-mate ERP software in order to obtain best business operation process advantages from it. These disadvantages include lack of "business process flowchart" navigation, no point-of-sale (POS), or human resource (HR) modules for implementations of ERP. Certain drawbacks of the ERP software also inc lude limited charting and graphics (Bernroider Mitlohner, 2015). After implementing Account-mate ERP software for managing its business operations effectively, it must configure the task shortcuts from scratch as no template exists in this ERP software along with no proper dashboards. Implementation of Account-Mate ERP software can support the companys back-office operations along with financial business processes that encompass inventory, accounting, supply chain, order management, as well as business intelligence (BI). Implementation of this software wholesale distributor is available in several countries that reach out to the new markets and consumer segments through online medium along with decreasing person-to-person administrative expenses (Falkenberg, Hesse Oliv, 2016). Account-Mate ERP Software has self-service vendor centre in which the company offers its self-owned vendors with great access to information that is important to the companys partnership that encompass purchase orders, data of accounts payable along with major other documents. Account-Mate ERP Software established an international partner network. Purchase and implementation of the software is offered on an on-demand subscription-based service through the web. Moreover, purchase of the soft ware through self-service vendor centre considers no hardware to procure, no high up-front license charges or extremely difficult set-ups (Arvidsson, Holmstrm Lyytinen, 2014). With Account-Mate ERP Softwares unified platform, distributors and manufacturers streamline and automate all the major business processes of a company that includes from purchasing the software and manufacturing through to order to cash, fulfillment, multichannel commerce along with effective consumer service that is devoid of complexity and expenses on on-spot IT systems. Conclusion The overall report mainly included an effective evaluation of the overall ERP system, which could help Disk4U to support their changing business environment. In addition, the study effectively evaluates the case study and identifies the overall requirements of Disk4U. The company mainly requires depicting the overall latest technologies, which could be used in improving the current accounting system for supporting the online presence in EBay. Moreover, the company has been using manual accounting process, which was effective for supporting the small business operations conducted within a region. However, the adoption of online sales from EBay platform is effective in improving the current sales of the company. In addition, the company mainly aims is carrying the both online and physical sales. Furthermore, the use of effective online business operation could help the business in generating higher revenue. Implementation of the overall advanced ERP system could effectively help Disk4U for improving its operational ability. Furthermore, the ERP system mainly needs different types of applications, which could improve the overall experience and reduce problems. Incorporation of Social ERP system could also help the company in making a social presence, which might attract potential investors. The business process management can take into account implementation of software tools those can be employed in order to deal with major business issues of Disk4U Company. Account-mate is considered as the best Enterprise Resource Planning (ERP) software to be implemented by Disk4U Company because of several advantages that this software can offer to the company. References Altamony, H., Tarhini, A., Al-Salti, Z., Gharaibeh, A., Elyas, T. (2016). The relationship between change management strategy and successful enterprise resource planning (ERP) implementations: A theoretical perspective.International Journal of Business Management and Economic Research,7(4), 690-703. Antero, M., (2015). A Multi-case Analysis of the Development of Enterprise Resource Planning Systems (ERP) Business Practices. 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